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Attachment 1: Combined Synopsis-Solicitation for Commercial Items
Effective Date: 02/01/2022
Description
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as a request for quotes (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-04.

This solicitation is set-aside for Small Businesses.

The associated North American Industrial Classification System (NAICS) code for this procurement is 339113, with a small business size standard of 800 Employees. The FSC/PSC is 6530.

The VISN 10 Richard L. Roudebush VA Medical Center (583) 1481 W 10th Street, Indianapolis, IN 46202-2803 is seeking to purchase brand name or equal Helios UV-C Emitter Disinfection Systems.

All interested companies shall provide quotations for the following brand name (or equal) equipment and supplies:

Supplies/Services

Line Item
Description
Quantity
Unit of Measure
Unit Price
Total Price

1
Helios UV-C Emitter (3 Each) BASIC Automatic UV-C Triple Emitter Decontamination System. Includes 3 Emitters, 1 Control Tablet, 1 Joiner with tablet holder, 1 Joiner with motion sensor, 1 Joby with motion sensor (Mfg Part #: 1271000)

2

EA




The requested brand name (or equal) disinfection system must include the attached salient characteristics.

Delivery, and set-up must occur on site at the facility.

The vendor must be an authorized distributor of the Original Equipment Manufacturers (OEM) equipment and supplies.

Delivery shall be provided no later than 90 days after receipt of order (ARO) unless notification of delays are provided to the Contracting Officer/Specialist. FOB Destination.
Place of Performance/Place of Delivery
Address:
1481 W 10th Street
Indianapolis, IN
Postal Code:
46202-2803
Country:
UNITED STATES

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:
FAR 52.212-1, Instructions to Offerors Commercial Items (Mar 2023)
FAR 52.212-3, Offerors Representations and Certifications Commercial Items (Dec 2022)
Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:
FAR 52.204-13, System for Award Management Maintenance (Oct 2018)
FAR 52.212-4, Contract Terms and Conditions Commercial Items (Dec 2022)
FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Products and Commercial Services (Jun 2023)
FAR 52.219-6 Notice of Total Small Business Set-Aside (Nov 2020)
VAAR 852.212-71, Grey Market and Counterfeit Items (Feb 2023)

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government. Responses should contain your best terms, conditions.

All quoters shall submit the following: Pricing quote and estimated schedule for delivery and set-up.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:
"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."
OR
"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"
Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than 4:00PM EST on June 28, 2023 to Barbara.Robertson@va.gov.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below by noon on June 26, 2023.
Point of Contact
Barbara Robertson, Email: Barbara.Robertson@va.gov

Attachments/Links