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CxA STATEMENT OF WORK
Project: 583-23-101 Cx Replace Air Handling Units and Roof Deficiencies
Scope of Work

The Commissioning Firm shall furnish professional services as a Commissioning Agent (CxA) and Consultant for project 583-23-101 Replace Air Handling Units and Roof Deficiencies. The project is to replace selected air handling units (AHU) and correct roof deficiencies at the Richard L. Roudebush Veterans Affairs Medical Center (VAMC) in Indianapolis, IN.

The CxA will be used as a consultant and a subject matter expert to support the Contracting Officer (CO) and Contracting Office Representative (COR) during the Design and the Construction phases of the project.

The CxA shall use a Certified Commissioning Professional (CCP) for this contract to lead, plan, coordinate and manage a commissioning team to implement commissioning processes in new and existing buildings.

The CxA shall review and comply with the VA Whole Building Commissioning Process Manual.

The CxA shall follow all the Applicable VA Commissioning Specifications.

The CxA shall certify the design and construction to meet applicable regulation, codes and standards.

The commissioning authority shall ensure that design requirements are met, develop a commissioning plan, include commissioning requirements in construction documents, verify appropriate installation and performance of commissioned systems (testing and system monitoring), verify and review operations/maintenance manuals and training, and prepare a commissioning report.

Specific Requirements during Design:
The CxA shall ensure that the A/E provides a summary/narrative at each phase of the project and review said summary/narrative.
The CxA shall review the design and verify that the A/E includes all the supporting calculations at each design phase.
The CxA shall review and discuss the AE s cost estimate with the COR to ensure that the project cost will be within the VA s budget. The CxA shall also compare the cost estimate to current market values.
The CxA shall verify that the A/E s design includes a reasonable phasing plan. The CxA shall verify that the phasing plan includes temporary equipment location, drawings with all equipment connections and any potential risk assessments.
The CxA shall verify that the A/E s design includes demolition plans for all the existing equipment that will be replaced. Demolition plans shall include but not be limited to disassembly of large equipment, recycling, removal, etc.
The CxA shall review the A/E s plans for removal/demolition of the existing AHU and associated equipment/system to ensure that there are no service interruptions during the construction evolution. The CxA shall make sure that the plans include estimated durations of time expected to complete the various task assignments.
The CxA shall review and ensure that the design contains all the required provisions to prevent any interruptions to veteran care. If the use of temporary equipment is the only option to prevent interruptions, the CxA shall be involved to make sure that proper equipment is selected and sized, and that the associated requirements and/or specifications are included in the bid documents.
If outages are required, the CxA shall assist the VA in determining what will be affected during the outages. The CxA shall make sure that the A/E s design assesses all services that will be affected during shutdowns. The CxA shall make sure that the shutdowns take place afterhours or on weekends to avoid affecting normal hospital operations.
The CxA shall review the A/E s lockout/tagout plans.
The CxA shall attend all weekly progress meetings during the design phase; attending the meetings via telephonic or online calls is acceptable.
The CxA shall review, discuss with the COR and ensure that all the design deliverables and biddable documents meet the VA requirements.
The CxA shall review all contractor s bids for the construction project and assist the CO and COR during the bidding process.

Specific Requirements during Construction:
The CxA shall work with and give input/recommendations to the VA CO and COR.
The CxA shall respond questions or provide guidance to the VA within 24 hours if needed due to emergency circumstances.
The CxA shall review and discuss with the COR, the proposed construction project schedule.
CxA shall monitor the project progress compared to the project schedule to help keep the project on or ahead of schedule.
The CxA shall attend all weekly progress meetings during the construction phase. Attending the meetings via phone/online call is acceptable, unless the VA requires the CxA to attend in person with prior notice.
The CxA shall attend all the meetings that the COR or the CO consider necessary for the project; the VA personnel will provide appropriate notice at least 24 hours in advance.
During construction and by VA direction, the CxA shall review any submittals and verify that the contractor will install all the required equipment and utilities as per the contract bid documents, VA standards and Design Manuals, all building codes, NFPA, NEC, OSHA, ASHRAE, USP and FGI Guidelines. The CxA shall approve/decline and send the submittals to the COR within three (3) business days.
During Construction and by VA direction, the CxA shall review any RFIs and assist the VA on answering them within three (3) business days.
The CxA shall perform at least one site visit per week, with a minimum of forty (40), during the construction phase and training, unless the COR approves a different schedule or number of visits, to ensure that workmanship and quality meet or exceed the VA expectations and applicable standards. The CxA shall perform a final site visit during the warranty period.
Site visits shall be performed by a CCP. The CCP can be accompanied by other team members during the visits.
The CxA shall perform a site commissioning to all the work within the project, to include but not limited to current conditions and any deficiencies observed in Heating, Ventilation, and Air Conditioning (HVAC), Mechanical, Electrical and Plumbing (MEP), Life Safety, Fire Protection, Architectural and Structural systems, equipment and elements.
The CxA shall complete a detailed report after each site visit. The report shall identify and describe any items not installed as per the project drawings and specifications, and/or not in compliance with the VA standards and Design Manuals, building codes, NFPA, NEC, OSHA, ASHRAE, USP and FGI Guidelines. The report shall provide associated photographs, the exact specifications, drawing notes and/or code/standard references applicable to any work found to be not in compliance, and correction recommendations for any identified deficiency. The visit reports shall be provided to the VA within three (3) business days.
The CxA shall perform inspection of all newly installed/built systems, equipment and elements (HVAC, MEP and associated connections, Life Safety, Fire Protection, Architectural and Structural) to ensure that all work is completed, proper installation/construction and compliance with contract specifications, drawings, submittal requirements and all applicable codes and standards, such as VA standards and Design Manuals, building codes, NFPA, NEC, OSHA, ASHRAE, USP and FGI Guidelines. The CxA shall verify that the AHU and all ductworks are clean and free of dust and debris. The CxA shall provide the corresponding inspection reports to the COR.
The CxA shall review the completed equipment startup, pipe pressure and duct air leakage test results.
The CxA shall inspect/test the AHU and all the associated equipment, check for duct leakage in all ducts, and review the AHU testing, adjusting and balancing (TAB) reports to ensure that all rooms within the project have been properly tested and air balanced.
The CxA shall perform the final punch list, which will cover the review of the project systems to ensure that they are properly programed and adjusted for the project.
The CxA shall assist with the review and turnover to the VA of all paperwork associated with the project for construction contract closeout, to include but not limited to As-builts, wiring diagrams, installation manuals, parts books, owner's manual, test reports, TAB reports, etc.
The CxA shall perform Safety Audits during construction.
The CxA shall review and discuss all invoices with the COR.
The CxA shall comply with all Pre-Construction Risk Assessment (PCRA), Infection Control Risk Assessment (ICRA) and Interim Life Safety Measure (ILSM) requirements for work associated with inspecting, testing, and commissioning of the project.

The CxA shall provide all the necessary tools, equipment, material, labor, supervision and Personal Protective Equipment (PPE) necessary to accomplish all the required work in a safe, effective, and timely manner.

The CxA shall secure all materials before, during and after service. The Government assumes no liability for loss or damage of contractor owned property held on Government premises.

The Richard L. Roudebush VAMC is a federal facility. The VAMC, its contractors and subcontractors shall comply with all Federal, State, and local laws. The most stringent law shall apply regardless of agency hierarchy. The CxA shall comply with the most up-to-date codes, as well as specific codes/standards applicable in VA construction projects, such as NEC, NFPA, OSHA, VA Design Guides and Manuals.

The CxA shall obtain all the necessary licenses and/or permits required to perform the work associated to this contract. The CxA shall take all reasonable precautions necessary to protect persons and property from injury or damage during the performance of this contract. The CxA shall be responsible for any injury to their employees, as well as for any damage to personal or public property that occurs during the performance of this contract due to fault or negligence and shall maintain personal liability and property damage insurance having coverage for a limit as required by the applicable regulation.

The VA Technical Information Library (TIL) available at http://www.cfm.va.gov/til/index.asp is managed by the VA Office of Construction and Facility Management. It is the master repository for all VA Numbered Standards for Construction to include design and construction specifications, procedures, standard details, BIM/CAD standards, equipment guides, space planning and design guides. The documents of the TIL shall be the minimum design criteria for all VA projects performed in the construction of new facilities and the modernization, alteration, addition, or improvement of its real property.

VA additionally through the documents on the TIL has adopted the latest edition of the following codes and standards (but not limited to):
Occupational, Safety and Health Administration (OSHA) Standards
International Building Code (IBC)
National Electrical Code (NEC)
NFPA 101 Life Safety Code
National Fire Protection Association (NFPA) Codes, except for NFPA 5000 and NFPA 900
National Standard Plumbing Code (NSPC)
Safety Code for Elevators and Escalators, American Society of Mechanical Engineers (ASME) A 17.1
ASME Boiler and Pressure Vessel Code
ASME Code for Pressure Piping
International Plumbing Code (IPC)
Architectural Barriers Act Accessibility Standard (ABAAS) for Federal Facilities
Building Code Requirements for Reinforced Concrete, American Concrete Institute (ACI 318 2) and Commentary (ACI 318 R2)
Manual of Steel Construction, Load and Resistance Factor Design Specifications for Structural Steel Buildings, American Institute of Steel Construction (AISC)
Energy policy Act of 2005 (EPAct)
DOE Interim Final Rule: Energy Conservation Standards for New Federal, Commercial and Multi-Family High-Rise Residential Buildings and New Low-Rise Residential Buildings, 10 CFR Parts 433, 434 and 435
Federal Leadership in High Performance and Sustainable Buildings: Memorandum of Understanding (MOU)
Executive Order 13423: Strengthening Federal Environmental, Energy, and Transportation Management
The Provisions for Construction and Safety Signs. Stated in the General Requirements Section 01010 of the VA Master Construction Specification
Ventilation for Acceptable Indoor Air Quality ASHRAE Standard 62.1
Safety Standard for Refrigeration Systems ASHRAE Standard 15
U.S. National CAD Standard
ANSI C37.50 Low-Voltage AC Power Circuit Breakers Used in Enclosures Test Procedures
IEEE 450 Recommended Practice for Maintenance, Testing and Replacement of Vented Lead Acid Batteries for Stationary Applications
IEEE 1188 Recommended Practice for Maintenance, Testing and Replacement of Valve Regulated Lead Acid Batteries for Stationary Applications
NEMA AB4 Guidelines for Inspection and Preventive Maintenance of Molded Case Circuit Breakers Used in Commercial and Industrial Applications
NETA ATS Acceptance Testing Specifications for Electrical Power Distribution Equipment and Systems
NFPA 70B Recommended Practice for Electrical Equipment Maintenance
NFPA 70C National Electrical Code
NFPA 70E Standard for Electrical Safety in the Workplace
NFPA 110 Standard for Emergency and Standby Power Systems
NFPA 111 Standard for Stored Energy Emergency and Standby Power Systems
USP General Chapter Pharmaceutical Compounding Nonsterile Preparations
USP General Chapter Pharmaceutical Compounding Sterile Preparations
USP General Chapter Hazardous Drugs Handling in Healthcare Settings
FGI Guidelines

Schedule

The CxA shall work with the VA during the design phase and during the construction phase of the project. The CxA shall conduct a final site visit during the warranty period.

Security

The CxA and their personnel shall be subject to the Federal laws, regulations, standards, and VA Directives and Handbooks regarding information and information system security as delineated in this contract.
The IT security requirements for certification and accreditation (C&A) do not apply, and a Security Accreditation Package is not required.

Safety, Safety Codes and Licenses/Certifications

The Contractor shall be thoroughly familiar will all rules and regulations governing safety. A 30-hour OSHA Competent Person shall be permanently present during all work to be performed, and all additional workers shall have a minimum of a 10-hour OSHA certification.
All work associated with this project shall follow the VA regulations concerning safety, infection control requirements, ILSM requirements, parking, personnel access, and proper removal/safe disposal of construction waste and debris, as listed in the specifications and drawings. The CxA shall abide by all ICRA requirements that are put into place by the VA infections prevention team.
The CxA shall make sure that all work is in compliance with all codes as described above, as well as codes and standards customarily applied in VA construction jobs such as NFPA, OSHA, VA Design Guides and Manuals, etc.
The CxA shall have the necessary qualifications, licenses and certifications that allow them to perform inspections and approve the systems to be installed.
The CxA is responsible for insuring their employees.

Travel

No travel for government employees as a result of this project is anticipated. CxA employees will be required to travel from their place of business to the place of performance indicated above for the purposes of field investigations, design reviews, pre-construction meetings, interim and final inspections, any site visits, and closeout documentation preparation. Their travel cost is covered under the main bid price.

Attachments

CxA SOW Appendix
Whole Building Commissioning Process Manual
Commissioning Specifications

Attachments/Links