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Attachment 1: Combined Synopsis-Solicitation for Commercial Products and Commercial Services
Description
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-01.

This solicitation is set-aside for: Total Small Business Set-Aside

The associated North American Industrial Classification System (NAICS) code for this procurement is 339113, with a small business size standard of 800. The FSC/PSC is 6530.

The Veteran s Administration Indianapolis Medical Center has a requirement for replacement upgrade of existing AMSCO Sterilizing Equipment in the Sterile Processing Service to support technology upgrade and workload expansion at its Roudebush VA Medical Center campus.

All interested companies shall provide quotations for the following:

Supplies/Services
Equipment #
Description
Quantity
Price
EF1301140
AMSCO 600 Prevac Steam Sterilizer, 26.5x26.5x63 Steam, Single Door Vert Slide , Rec 480V
6
Â
AY1596154
AMSCO 600 Sterilizer Chamber Rail
6
Â
AY1598104
AMSCO 600 Transfer Carroage Fixed Height
6
Â
AY1596604
AMSCO 600 Loading Car with 2 Shelves
6
Â
AY1596644
AMSCO 600 Extra Shelf for Loading Car
6
Â
CATPREP300
Prepare and configure capital equipment to enable data export to CAT
6
Â
CATSUB3030
Connect Assure Technology Annual Subscription Enables Data Export from Capital Equipment
6
Â

Deinstall AMSCO 600 Steam
3
Â

Disposal of Sterilizers and Generators
3
Â

Install AMSCO 600 Steam
6
Â
Â
Trade in STERIS Sterilizer
3
Â
Â
Shipping and Handling
1
Â

Brand Name Or Equal (BNOE) offers will be considered. BNOE offers must provide documentation that the alternate item is of the same form, fit, and function as the listed items and related services, and will not require adjustment of current plumbing or electrical in place.

Alternate submission: Offerors submitting alternate items must provide technical information sufficient for a lay person to determine acceptability. Information will not be paid for by the government nor returned to the supplying party. The information will be used to determine product acceptability. Lack of sufficient information for our staff to determine product acceptability will result in a negative determination. Any quote will then be found non-responsiveness to the solicitation and the quote will not be considered. New Equipment ONLY; NO remanufactured, used/refurbished, or "gray market" items. All items must be covered by the manufacturer's warranty. No product in development shall be considered. Authorized dealers: Experienced firms only who are authorized dealers will be considered in addition to the original equipment manufacturer. A letter from the manufacturer stating your company is an authorized dealer for the line items must be in possession by the due date and be available for submission, if requested.

Statement of Work

Veteran Health Indiana (VHI) has a requirement to purchase with Special Purpose Funds (Program Office SPS) sterilizers, AMSCO 600 Prevac Steam Sterilizers with an authorized vendor to supply and deliver the items. The requirement is in support of the Sterile Processing Service at Richard Roudebush VA Medical Center. The service has the need of replacing 6 (six) with a trade in of 3 (three) steam sterilizers. The sterilizers are the core pieces of equipment used to sterilize all surgical instruments in the inpatient and surgical areas.

Installation includes all necessary labor and materials required to uncrate, set-in-place and assemble STERIS equipment, during normal working hours, Monday Friday 8 am -5 pm, no work is to be done on Federal Holidays. Also included with Installation Services is an operational check-out test, any necessary adjustments and a demonstration of the equipment for appropriate facility personnel.
The service will provide calls to the vendor s service line for operators of the equipment or Biomedical Engineering in determining locality of potential malfunctions. There will be service visits during the period, Monday through Friday, from 8:00a, to 5:00p, local time excluding federal holidays.

Unlimited emergency repair visits will also include parts and labor. The contractor must provide documentation on all test equipment used to check and calibrate the equipment to ensure that equipment has been calibrated in accordance with manufacturer s specifications or with the last twelve (12) months.

All work is to be performed by trained competent service personnel, experience and certified to work on Steris sterilizers and washers. The contractor will perform preventative maintenance for the sterilizers and washer annually. The contractor must provide documentation on all test equipment used to check and calibrate the equipment to ensure that all test equipment has been calibrated manufacturer specifications.

Will provide training to all SPS Personnel on the operation, maintenance, cleaning requirements, required testing, and troubleshooting per the manufacturer instruction use.

Additional Requirements

The vendor will provide service manuals that includes theory of operation, maintenance requirements, repair information, schematics, part lists and troubleshooting information in electronic format for use by the Healthcare Technology Management Department.

Equipment items, and related services will be delivered, as required, to:

Richard L. Roudebush VA Medical Center
1481 W. 10th Street,
Indianapolis, IN 46202

Period of Performance

Delivery shall be provided no later than 60 days after receipt of order (ARO).

FOB: Destination.

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:
FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services
FAR 52.212-3, Offerors Representations and Certifications Commercial Products and Commercial Services

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Products and Commercial Services. If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:
FAR 52.212-4, Contract Terms and Conditions Commercial Items
FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders

The following subparagraphs of FAR 52.212-5 are applicable:

52.232-33, Payment by Electronic Funds Transfer System for Award Management (Oct 2018) (31 U.S.C. 3332).

All quotes shall be sent to the Contracting Specialist, Morgan Stein at Morgan.Stein@va.gov

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors (price, past performance, speed of delivery) resulting in a Contracting Officer decision for the quote most favorable to the Government.

The award will be made to the response most advantageous and the BEST VALUE to the Government. Responses should contain your best terms, conditions.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Submission of your response shall be received not later than 12:00 PM NOON EDT ON July 27, 2023. No phone calls please.

Quoters shall list exception(s) and rationale for the exception(s), if any.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact for this solicitation; Morgan Stein, Contracting Specialist, NCO10 Contracting, Morgan.Stein@va.gov

Attachments/Links