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General Program Guide, PG-08-15, Volume C
Page 4 April 1995
610-25-212 Replace Fuel Tanks - AE SOW Page 8

Fort Wayne AE SOW Page 1

STATEMENT OF WORK FOR AE SERVICES

Date: 26 September 2023
Project: 610-25-212 Replace Fuel Tanks

1. Scope of Work
The Architect/Engineer (A/E) firm shall furnish professional services for 100% design and commissioning of this project at VA Northern Indiana Health Care System, Marion Campus, 1700 E. 38th Street, Marion, IN 46953. The design will include Schematic Design, Design Development, Construction/Bid Documents per the A/E Design Submission Instructions Document, Construction Administration Services, Technical Specifications and Cost Estimates. This project shall be designed to accommodate the following functions based on the guides, manuals, and planning criteria:

New Aboveground Storage Tank (Gasoline)
Location:
Near B-76 with other Aboveground Storage Tanks
Features:
15,000 gallons capacity
Dispensing system to deliver fuel to automobiles.
Fuel Monitoring System with screen display
Alarms
Leak detection
Hose leak detection
Report capability
Printing capability
Network connectivity for multiple users
Emergency backup power.
Comply with all EPA, VA, and IDEM Environmental requirements.
Comply with all VA Design requirements found in the technical Inventor Library.
Regulatory Compliance:
Comply with all EPA, VA, and IDEM Environmental requirements.
Comply with all VA Design and Physical Security requirements found in the technical Inventor Library.
Comply with all Federal, State, Local and VA required permits.

Replace existing Aboveground Storage Tank (Diesel)
Location:
Near B-76 with other Aboveground Storage Tanks
Features:
Existing 2,000 gallons capacity Tank removal
Proposed 5,000 gallons capacity.
Dispensing system to deliver fuel to automobiles.
Fuel Monitoring System with screen display
Alarms
Leak detection
Hose leak detection
Report capability
Printing capability
Network connectivity for multiple users
Emergency backup power
Comply with all EPA, VA, and IDEM Environmental requirements.
Comply with all VA Design requirements found in the technical Inventor Library.
Regulatory Compliance:
Comply with all EPA, VA, and IDEM Environmental requirements.
Comply with all VA Design and Physical Security requirements found in the technical Inventor Library.
Comply with all Federal, State, Local and VA required permits.

Demolition of existing Underground Storage Tank (Gasoline)
Demolition of all aboveground equipment:
Comply with all Federal, State, Local and VA required permits.
Electrical
Dispensing equipment
Excavation of Underground Storage Tank:
Comply with all EPA, VA, and IDEM Environmental requirements.
Comply with all VA and OSHA Safety requirements.
Responsible disposal of tank and all equipment
Contaminated soils Contingency Plan
Backfill excavation site:
Depth and compaction requirements
Material requirements
Material at finish grade

Special items to consider for this project:
Termination of all electrical at source location. No abandonment of conduit or other equipment.

The last update on the Underground Storage tank near B-55 and all equipment associated was in 1993.

All fuels must remain accessible to the government fleet. All fuel must be removed from existing tanks and transferred to the new tank.

The Schematic Design shall include a comprehensive study, inspection, and report of the existing project area conditions, which shall include electrical, architectural, and mechanical components, plumbing, fire protection, etc.

A/E shall develop a design and plan to replace the existing diesel tank and underground gasoline tank while maintaining supply to the end-users.

A/E will be responsible for complete functional design and provide biddable documents meeting all the requirements. The VA Technical Information Library (TIL) available at http://www.cfm.va.gov/til/index.asp is managed by the VA Office of Construction and Facility Management. It is the master repository for all VA Numbered Standards for Construction to include design and construction specifications, procedures, standard details, BIM/CAD standards, equipment guides, space planning and design guides. The documents of the TIL shall be the minimum design criteria for all VA projects performed in the construction of new facilities and the modernization, alteration, addition, or improvement of its real property.

VA additionally through the documents on the TIL has adopted the latest edition of the following codes and standards (but not limited to):

Occupational, Safety and Health Administration (OSHA) Standards
International Building Code (IBC)
National Electrical Code (NEC)
NFPA 101 Life Safety Code
National Fire Protection Association (NFPA) Codes, except for NFPA 5000 and NFPA 900
National Standard Plumbing Code (NSPC)
Safety Code for Elevators and Escalators, American Society of Mechanical Engineers (ASME) A 17.1
ASME Boiler and Pressure Vessel Code
ASME Code for Pressure Piping
International Plumbing Code (IPC)
Architectural Barriers Act Accessibility Standard (ABAAS) for Federal Facilities
Building Code Requirements for Reinforced Concrete, American Concrete Institute (ACI 318 2) and Commentary (ACI 318 R2)
Manual of Steel Construction, Load and Resistance Factor Design Specifications for Structural Steel Buildings, American Institute of Steel Construction (AISC)
Energy policy Act of 2005 (EPAct)Ventilation for Acceptable Indoor Air Quality ASHRAE Standard 62.1
DOE Interim Final Rule: Energy Conservation Standards for New Federal, Commercial and Multi-Family High-Rise Residential Buildings and New Low-Rise Residential Buildings, 10 CFR Parts 433, 434 and 435
Federal Leadership in High Performance and Sustainable Buildings: Memorandum of Understanding (MOU)
Executive Order 13423: Strengthening Federal Environmental, Energy, and Transportation Management
The Provisions for Construction and Safety Signs. Stated in the General Requirements Section 01010 of the VA Master Construction Specification
Ventilation for Acceptable Indoor Air Quality ASHRAE Standard 62.1
Safety Standard for Refrigeration Systems ASHRAE Standard 15
U.S. National CAD Standard

Where conflicts exist between VA adopted codes and standards and the documents on the TIL, the A/E shall bring this to the attention of the VA. The resolution of the conflict shall be made by the authority having jurisdiction for VA to ensure consistency department wide.

Designs for construction must produce a complete and usable facility or improvement when constructed. VA policy (VHA Office of Capital Assets Management, Engineering and Support memo Updated Construction Guidance and Expectations dated Sep 12, 2016) requires the A/E to certify that their design (including all bid alternates/bid deducts) is independent of any future construction project. In addition, the A/E must certify that it has produced a design that does not include furniture and equipment that will be procured separately unless directed otherwise by the VA. Equipment that can be part of the design includes those items to meet code requirements for building occupancy, items covered in the VA s Master Construction Specifications (PG-18-1) Divisions 1 through 10, 13 through 26 or 28 through 48, non-IT equipment items covered by Division 27 and items covered by Division Numbers 12 31 00, 12 32 00, 12 34 00 and 12 36 00.

The A/E shall submit as part of the Final Bid Documents submittal a signed letter on company letterhead stating the design s independence.

The project is to provide all necessary modifications and additions to VA NIHCS existing building structure, mechanical, electrical, and plumbing work.

A/E shall be responsible to review existing conditions to locations planned for development. Existing drawings are on file at the VA NIHCS for review by the A/E. Access to files shall be coordinated with the COR.

The AE will serve as the commissioning agent to certify the design and construction complies with all Federal Mandates. The commissioning authority will verify the performance of the components and systems and, to ensure design requirements are met, develop a commissioning plan, inclusion of commissioning or requirements in construction documents, verification of installation and performance of commissioned systems (testing and system monitoring), operation/maintenance manuals and training, and a commissioning report. The A/E team shall work with the commissioning agent throughout the design and construction process to assure all sustainable objectives are met.

All drawings shall adhere to VA project software requirements for Building Information Modeling (BIM) and Computer Aided Design (CAD) available at http://www.cfm.va.gov/til/projReq.asp. BIM software shall be Revit 2020 or the latest version available to VA NIHCS, Marion Campus.

The project BIM model minimum requirements shall be developed to include the systems described below as they would be built, the processes of installing them and to reflect record drawing conditions (possibly incorporating into the Marion VAMC Master Record Drawing pending facility expertise). The deliverable model at the DD and CD design phases shall be developed to include as many of the systems described below (but not limited to) as are necessary and appropriate at that design phase.
Architectural/Interior Design
Square Footage/Volume including Room Names and Numbers
Departmental Ownership
(By Common Name, Capital Asset Inventory Department Definition and Strategic Capital Investment Program Department Definition)
Architectural Schedules
Walls and Curtain Wall Sizes, Shapes, and Material Data
Doors
Windows
Louvers
Roof
Floors
Ceilings
Vertical Circulation
Architectural Specialties and Woodwork
Life Safety Information
(Fire Extinguishers, Wall Ratings, Door Ratings, Fire Protection/Alarms)
General Signage
Schedules
Furniture
Equipment
Structural
Foundations
Shafts and Pits
Mechanical
HVAC
Plumbing
Electrical/Telecommunications
Power and Lighting
Steam Distribution
Nurse Call System
Asbestos/ Hazard Material Info
Security System Information
(Access Controls, Security Cameras, Panic Alarms, Overhead Paging)
Exterior Building Information
Other Engineering Data as Required

A/E shall develop a phasing plan and develop deduct bid alternates for project award which will be based on available funding for construction of $780,000.
2. General
The A/E will be given the appropriate orientation by the VA NIHCS offices of Engineering Service and VISN Contracting. The A/E shall prepare all necessary drawings. The degree of completion and the stages of submission shall be as hereinafter specified. The VA NIHCS will provide all standard details, master specifications, design criteria, etc.

A/E discussion with the VA NIHCS personnel concerning requirements will be arranged by and participated in by appropriate Engineering Service personnel. The A/E shall participate with the Project Engineering and other Services in review of project scope, design review comments, etc.

There will be (1) submissions for schematic design drawings, and one (1) submission for design development drawings, (3) three submissions for construction documents (95% and 100% complete) plus a final submission which constitutes a complete bid package consisting of drawings, specifications, detailed final cost estimates, phasing and sequence drawings within each phase, and project bid alternates.

Drawings showing architectural and other features of the affected building are available in files of the Engineering Service, VA NIHCS. The drawings are not to be expected to be accurate in all respects, and the Architect-Engineer is to verify all features affecting the project by field investigation.

The A/E shall develop the project utilizing Revit 2020 and Building Information Modeling BIM to develop architectural design drawings, renderings, construction documents, and record drawings at completion of construction as per the VA BIM guide located on the VA Technical Information Library (TIL). At each scheduled submittal date, the A/E shall submit to the VA a list of the submitted files that shall include 3D Views, Facility Data, and Revit Data Files. Submittal drawings shall be full size plots suitable for half size reproduction.

The VA has ownership of the rights at the date of Closeout Submittal to all CAD files, Revit 2020 BIM Model and Facility Data developed for the Project. The VA may make use of this data following any deliverables.

For preparation of construction specifications, the A/E will provide specifications in "Word" format and pdf format. The A/E shall supply copies of the specification files, combined into single document, to be electronically transported to the CO for incorporation into the VA specification booklet.


3. Schedule & Submission Requirements

Times listed herein are approximate and subject to negotiation. Each milestone in the timeline is subject to completion of the predecessor task and project requirements external to AE scope; as such, calendar days for task completion shall be negotiated instead of actual dates.

The following is an estimated milestone schedule in terms of business days. Federal holidays do not count as business days.

Activity
Level of Completion
Calendar Days

Schematic Submission (SC)
35%
30
After Notice to Proceed
VA Review of 35% (SC)

15
After Receipt of 35% Submission
Design Development Submission (DD)
65%
30
After VA Approval of 35% SC Submission
VA Review of 65% (DD)

21
After Receipt of 65% Submission
Construction Document Submission (CD)
95%
30
After VA Approval of 65% DD Submission
VA Review of 95% (CD)

21
After Receipt of 95% Submission
Construction Document Bid Set Submission (CDBS)
100%
21
After VA Approval of 95% CD Submission
VA Review of 100% CDBS

15
After Receipt of 100% CDBS Submission
Deliver Final Construction Document Bid Set

7
After VA Approval of 100% CDBS Submission


118
A/E Design
72
VA Review
190
Total Design Timeframe

Design Schedule is 190 days to complete Schematic Design, Design Development, Construction Documents, Technical Specifications, and Cost Estimates of Construction. Completion of Construction Administration Services will not be dependent upon award of Construction Contract.


4. Construction Period Services
Contract Procurement
Attend contractor s Pre-Bid site visit and respond with recommendations to any questionable items. If necessary, develop amendments or assist with project procurement. A written response is required.
Attend one pre-construction meeting after award of contract.

Submittal Review
The A/E firm shall review all construction materials, equipment, and change orders proposed by the contractor for use in construction of this project. All submittals and change order proposals will be reviewed for compliance with the specifications and reasonable costs and returned to Engineering Service within five (5) calendar days after receipt.

Site Visits
The A/E shall provide site visits as requested by the COR as noted below:
One (1) visit for the pre-bid conference.
One (1) visit for the pre-construction conference.
Six (6) visits for general construction inspection/progress.
Two (2) visits for final inspections.
A/E to provide other construction phase services as defined in signed contract.

Misc.
The A/E shall review and answer all RFI s submitted by the contractor.
The A/E shall participate in weekly telephonic project meetings with the VA and contractor.

As-Built Drawings
The A/E shall modify design drawings and models based on marked drawings supplied by the contractor and are to be verified by the A/E in field. As-Builts are to include all addendums and bulletins issued by the VA/AE during construction. These changes shall be bubbled and dated. An electronic Revit BIM 2020 and AutoCAD 2020 model of the As-Builts is to be submitted to the COR on CD-ROM. Any approved shop drawings with major differences from contract drawings, supplemental agreements processed change orders, etc., shall be incorporated. The A/E shall deliver updated record drawings (2 sets); (1) ½ size sets, (1) Full size sets.


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