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Contract Opportunity

ATTACHMENT 1

Special Notice: Sources Sought

The Department of Veterans Affairs, VISN 08, West Palm Beach VA Medical Center (WPBVAMC) located at 7305 N. Military Trail, West Palm Beach, FL 33410 is looking for certified, Service-Disabled Veteran Owned Small Business (SDVOSB) and Veteran Owned Small Business (VOSB), Small business, and/or other than small businesses sources for the following: 30-60 Day, with the option to extend based on clinical need, Community-Based Emergency Transitional Residential Environment for Veterans who are Homeless with a need for Enhanced Medical Services. The authority for this procurement is Federal Acquisition Regulation (FAR) 13 Simplified Acquisition Procedures and FAR Part 12, Acquisition of Commercial Items.

Place of Performance: Off-site, at the contractor s facility located within the West Palm Beach VA catchment area.

Period of Performance: The anticipated period of performance for this contract will be from approximately 09/01/2024 through 08/31/2029 for the base year and four (4) one (1) year option periods.

Description of Services: Twelve (12) Contracted Emergency Residential Services (CERS) beds that prioritizes homeless Veterans who are eligible for VA health care, and are transitioning from literal street homelessness, Veterans being discharged from institutions (including those in need of medical respite), and Veterans who recently became homeless and require safe and stable living environments while they seek permanent housing. In addition, there is a focus on those Veterans requiring Enhanced Medical Services where typical emergency housing programs may not be suitable.
Contractor shall provide emergency housing and supportive services for homeless Veterans who are also recovering from a medical illness or injury for the WPBVAMC in accordance with the HCHV CERS model requirements. The contractor will have twelve beds dedicated to the provision of this service. Services are expected to consist of supportive, secure housing for homeless Veterans, many of whom may also be dealing with medical, mental health disorders, and/or substance use disorders. The program places an expectation on the Veteran to engage in supportive case management services, and on the Contractor to provide expertise and guidance for improving housing stability to ensure a transition from homelessness to permanent, stable housing. Medically enhanced programs will provide medical oversight and must comply with all HCHV CERS requirements as identified below.
The type of Veterans to be cared for under this contract will require care and services above the level of meals, room, and board. Relevant care will include, not be limited to medical oversight and management, consultation with VA primary care physician when needed, health education, case management development of an independent housing plan, assistance with housing related resources, active affiliation with community support groups, and family involvement. Beneficiaries receiving care under this contract will receive basic health and personal hygiene maintenance, storing of medications and other activities that support the overall recovery of the Veteran. The rate established will be an all-inclusive rate.

This is a request for sources and information only and it is intended for market research and planning purposes, which may or may not lead to a future solicitation. This is not a request for quotes. The VA will not pay for any information received resulting from this Sources Sought notice. Requests for copies of a solicitation shall not be honored or acknowledged. However, if your firm is capable of providing these requirements and it is interested in this opportunity, please provide written notification to the Contracting Officer. SDVOSB or VOSB must be certified in the Veterans Small Business Certification website at: Veteran Small Business Certification (sba.gov)

Services and documentation of care provided under the resultant contract shall be subject to quality management and safety standards as established by VA, consistent with the standards published by the Joint Commission (TJC) or equivalent. The contractor shall develop and maintain Quality Improvement/ Quality Assurance Programs and provision of care equal to or exceeding VA Standards for employees. The results of all Quality Improvement activities performed by the contractor involving VA patients will be shared with VA Quality Management Office.

Responsibilities of the contractor: It is the contractor s responsibility to provide 30-60 Day Community-Based Emergency Transitional Residential Environment, with the option to extend based on clinical need, for Veterans who are Homeless with a need for Enhanced Medical Services in the service location.

Conflicts of Interest: Contractor has reviewed applicable Federal, State, and local conflict of interest laws to assure that conflict of interest situations does not inadvertently arise.

Confidentiality: Contractor agrees to abide by all applicable Federal laws and regulations pertaining to the privacy of patients and or VA employees, including all Health Insurance Portability and Accountability Act (HIPAA) of 1996/ Information Security regulations as they are implemented within the VA. The contractor also agrees to abide by the confidentiality requirements of the protocols.
Only responses from authorized representatives of the firm will be considered. Adequate knowledge, skills, and abilities providing 30-60 Day Community-Based Emergency Transitional Residential Environment for Veterans who are Homeless will be considered.
Product Service Code (PSC): G004
The North American Industry Classification System (NAICS) Code: 624221.
Business Size Standard: $13.5M
Point of Contact(s): Peter Bedard, peter.bedard@va.gov
Scope: The effort shall be performed at a community-based location within the West Palm Beach area.

INTERESTED PARTIES:
All interested firms must be registered in SAM (System for Award Management) to be eligible for award
of Government contracts. Interested parties responding to this Sources Sought request shall submit a capability statement with the following information at a minimum:

Point of contact with phone number and email
Company name and address
SAM.gov Unique Entity Identification code
Socio-economic status to identify business class as being a large business, SDVOSB, VOSB, small
business, Woman Owned, etc.
Documentation relating to capability of performance.
Any other pertinent company documentation, prior to submission of offers to a solicitation.

Any SDVOSB or VOSB firms responding to this Sources Sought Notice must be certified and verified in the Veterans Small Business Certification website at: Veteran Small Business Certification (sba.gov)

The response due date to this Sources Sought notice is April 15, 2024, at 4:00pm EST.
Please email responses to Peter Bedard at peter.bedard@va.gov. Only electronic responses will be accepted.

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